Lottery Registration Frequently Asked Questions
How does the lottery system work?
Registration will open for 4 days and then close. At that time, if more girls are registered than the number of available spots on a team, the registration system will randomly select girls for that team. All additional girls will remain in “lottery status” and be placed on the wait list for full teams. Teams that are not at capacity will include all girls registered at that time. Registration will then re-open and additional girls will be added on a first-come, first-served basis until capacity is reached for each team.
Why did you move to a lottery system?
While the first-come, first-served approach has worked sufficiently in the past, the lottery system allows all girls the same opportunity to participate in Girls on the Run. The lottery system provides every family an equal opportunity to register and equal access to participate in the program. This change is based on feedback from families who shared that the first-come, first-served system was problematic due to many issues including work conflicts, limited computer access and computer glitches. Lottery registration is already used by the majority of GOTR councils nationwide and is recommended by Girls on the Run International.
What is Raceplanner?
This is the third-party software system we have used for registration in past seasons. The Raceplanner system protects confidential information and will be used to conduct a fair and random lottery.
What about girls that have participated in the past? The lottery doesn’t seem fair to them.
Though we appreciate the passion and loyalty of girls that have participated in prior seasons, we are also committed to ensuring that as many girls as possible experience Girls on the Run. We therefore do not offer preferential registration for GOTR alumni. The lottery system provides every family an equal opportunity to register.
What if my daughter is not selected?
In the event the desired team is full, additional girls will be placed on the wait list for that team. Should a spot open, you will be contacted to determine your continued interest. Your credit card will not be charged unless your daughter is formally added to the team. Girls are welcome to enroll on other teams, if space is available.
If it’s truly random, why do you ask how many seasons my daughter has participated?
This information is collected on behalf of Girls on the Run International. It is used to calculate retention rates and for curriculum development purposes. This information was gathered in the first-come, first-served system, as well.
What about sisters?
In order to keep the lottery truly random sisters are treated as individuals in the lottery system. We cannot guarantee that siblings will be registered.
Is the lottery for everyone or only when a team is full?
Everyone who registers the first week will receive notification that they are in “lottery status”. At that time, if more girls are registered than the number of available spots on a team, the lottery will occur to randomly select girls for that team. All additional girls will remain in “lottery status” and be placed on the wait list for full teams. If a spot becomes available, a girl will be randomly selected from the wait list. Teams that are not at capacity after the first week of registration will include all girls registered at that time. Registration will then re-open and additional girls will be added on a first-come, first-served basis until capacity is reached for each team.
When will we know if our girl gets a spot on the team?
For the spring 2017 season, registration will open on Monday, February 6th and will close Thursday, February 9th at 11:59AM, when the lottery selection will occur. If placed on the team, you will receive confirmation of your “registered” status by email on that date. This is also the day your credit card will be charged. Girls on the wait list will remain in “lottery status”. If a spot becomes available, a girl will be randomly selected from the wait list. Credit cards are NOT charged until a girl is formally added to a team. Families will then receive a confirmation email indicating “registered” or “waiting list”
How many girls are on a team?
In order to ensure a quality program experience for both girls and coaches, we limit the number of girls on each team.
Could you add more girls on a team if I volunteer to coach?
In order to ensure quality programming we limit our team numbers based on many factors. Some factors include space availability at each site, previously ordered program supplies, facility usage limits and the number and experience of committed coaches before registration begins. Though programs may be cancelled if a minimum number of coaches cannot be recruited, we do not add coaches at the last minute in order to accommodate more girls. Adults with availability and interest in coaching are encouraged to learn about coaching opportunities on our website and apply well in advance of the next season’s registration date. This allows us to effectively project and plan for the upcoming season and provide new coaches the opportunity to attend coach training and meet with their coaching team. Once registration opens, team limits are set, and no additional coaches will be added to accommodate more girls.